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Dissertations from the University of Novi Sad (UNS) are integrated with the research information system called the current research information system (CRIS) UNS. This paper aims to present a proposal for an extension of this system to enable the storage of student papers as prescribed by PhD study exam obligations. The proposed extension enables preservation and improves discoverability of scientific and technical works produced by students during their PhD studies.

An analysis of examination modes in accredited PhD study programs has been conducted. It was noted that students in examination modes verify the obtained results in the form of scientific and technical work. The main idea of this paper is to enable the preservation of those student results and to implement electronic services for retrieving those results by current and future PhD students to empower the development of science.

The proposal includes an extension of the CRIS UNS to store and publish student papers as prescribed as a PhD study exam obligation; an extension of the CERIF data model to enable storing of student papers; cataloguing student papers in the MARC 21 format; and a way to represent student papers in the Dublin Core format.

This paper can be a starting point for initiatives for the creation of institutional, regional, national and international Web portals for searching and browsing papers by PhD students.

This system offers the improvement of cooperation between PhD students from different institutions and countries.

The paper presents an extension of institutional, national and international current research information system (CRIS) systems which will enable the preservation and improve discoverability of student papers produced during PhD studies. The proposed extension has been verified by its implementation within the CRIS UNS system, which also supports monitoring of the scientific competencies of students based on an automatic evaluation of published scientific results.

The aim of this research is the conversion of the bibliographic records between the following different formats for bibliographic material processing – the YUMARC (which is a variant of the UNIMARC format in which the Serbian BISIS system operates), UNIMARC and MARC 21 format.

The CASE tools that support the information system developing methodology based on the XML technologies are used.

The result is the specification and implementation of information requirements for the conversion of the bibliographic records created in the BISIS system into the UNIMARC or MARC 21 format.

The specification of the rules for bibliographic record conversion is not formalized, so the implementation of these rules cannot be done automatically. If the rules could be formalized, then a generator of the programming code could be developed for the implementation of the rules for the bibliographic record conversion.

The research result is applied for the conversion of the YUMARC bibliographic records in the Library of the Department for Mathematics and Informatics of Novi Sad University. The conversion of the records is made at first into the UNIMARC format and subsequently from the UNIMARC format into the records of the MARC 21 format. The task of conversion of the bibliographic records formed in the BISIS software system in the UNIMARC or the MARC 21 format is solved in that way.

The originality of the work is contained in the application of the XML technologies for the conversion of the bibliographic records between the different bibliographic formats (YUMARC, UNIMARC and MARC 21). For each of the formats an XML schema is formed and record conversion between the different formats is done by the XSLT transformations.

Entering data about published research results should be implemented as a web application that enables authors to input their own data without the knowledge of the bibliographic standard. The aim of this research is to develop a research management system based on a bibliographic standard and to provide data exchange with other research management systems based on the Common European Research Information Format (CERIF) data model.

Object‐oriented methodology was used for information system modelling. The modelling was carried out using the computer‐aided software engineering (CASE) tool that supports the Unified Modelling Language 2.0 (UML 2.0). The implementation was realised using a set of open‐source solutions written in Java.

The result is a system for managing data about published research results. The main system features are the following: public access via the web; authors input data about their own publications by themselves; data about publications are stored in the MARC 21 format; and the user interface enables authors to input data without the knowledge of the MARC 21 format.

A method of verifying accuracy of entered data has not been considered yet. It is necessary to allow authorised persons to verify the accuracy of the data. After verifying the accuracy the authors cannot change the data.

This software system has been verified and tested on data about published results of researchers employed at the University of Novi Sad in Serbia. This system can be used for evaluation and reporting on scientific research results, generating bibliographies of researchers, research groups and institutions etc.

A part of the research management system for entering data about authors and published results is implemented. Data about publications are stored in a bibliographic format and authors can input data about their own publications without the knowledge of the bibliographic standard. The main feature of the system architecture is mutual independence of the component for interaction with users and the component for persisting and retrieving data from the bibliographic records database.

This paper aims to examine the goal, which is to construct a user interface for CERIF‐compatible research management systems in an automated way. The system has to support all data items defined by the CERIF data model. The result of the automated construction is a functioning software system that can be customised according to the specific needs by manual changes in the program code.

The Model‐Driven Architecture (MDA) approach to software engineering is based on the idea of automated construction of software applications based on the model of a system. System modelling usually utilises the Unified Modelling Language (UML). A specific UML profile (extension) used for describing user interface‐related aspects of the system model is defined. It is used to define the behaviour of the user interface in the model itself. By relying on the concept of a standard generic screen form implementing common data management operations and tools for automatic code generation it is possible to obtain a fully functional software application that is completely defined by the system model.

A proposal of an automated user interface construction method for CERIF‐compatible research management systems is defined. The proposed application enables the management of all CERIF‐specified data items and facilitates the customisation of the model according to the specific needs. The customisation process is automated by using the tools for user interface code generation based on human‐computer interaction (HCI) standard defining the layout and behaviour of generic screen forms. The amount of automatically generated application functionality justifies the use of the model‐driven approach to software development.

Using the model of a system it is possible to efficiently produce a functional software application that can further be customised according to the needs of specific institutions and users. The customisation process itself is made efficient since it is iteratively performed using the same cycles of modelling and software generation. The proposed method for automated user interface construction is used for implementing the web application for research management at the University of Novi Sad.

A proposal for efficient software system development and its customisation is given. This way a software application is obtained that can be quickly adapted to new requirements and used in different research management systems based on a CERIF‐compatible data model.